About

We recognize that the diversity of the community we serve must be reflected in every aspect of our organization for JBBBSLA and Camp Bob Waldorf to have the greatest impact. Our commitment to justice, equity, diversity and inclusion is vital to our mission and is essential for our success.

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MENTORING & ENROLLMENT SPECIALIST (MES)

NO PHONE CALLS; NO EMPLOYMENT OR STAFFING AGENCIES OF ANY KIND

Department: Youth Mentoring
Status: Full-time (38-hour work week)
Non-Exempt Professional, Union Employee, Classification 6A
Agency location: Los Angeles
Working location: Based in Los Angeles – combination of remote and office-based

Job Summary
The Mentoring & Enrollment Specialist (MES) plays a crucial role in the Youth Mentoring department. This position involves enrollment, matching, and match support functions, offering the employee diversity and opportunities for team collaboration and support. The MES coordinates family and volunteer inquiries, conducts orientations and interviews, ensures compliance with screening requirements. They also maintain a partial caseload of matches, ensuring child safety, positive impact, and strong affiliation with the agency. All processes and communication are documented in our workflow/database and delivered with exceptional customer service.

Essential Functions and Responsibilities

Enrollment
– Respond to inquiries, pre-screen, and provide next steps
– Conduct orientations and informational sessions for prospective volunteers and families
– Coordinate volunteer background/screening requirements
– Conduct interviews, assess for eligibility, and provide written assessments and recommendations
– Monitor and document enrollment progress
– Provide external referrals and resources when appropriate
– Provide enrollment data/reports as requested

Matching
– Propose safe and appropriate match relationships based on pool of volunteers and children
– Maintain contact with waiting constituents to prioritize matches effectively
– Process pending matches efficiently and conduct pre-match meetings
– Ensure smooth transition to match support stage

Match Support
– Support and coach volunteers, youth and parents/guardians via match support contacts and provide comprehensive written summaries
– Address potential problems/barriers promptly
-Promote agency engagement
-Facilitate healthy match closure processes and evaluate for re-match potential

Skills and Qualifications
– Bachelor’s degree in social work, psychology, or communications preferred
-1-2 years of experience working with children/youth in social services or customer service
– Relationship management experience with youth and/or adult populations
-Well-developed active listening skills with high-level customer service in all areas of responsibility
– Highly collaborative work style with outstanding interpersonal and communication skills
– Proficiency in Microsoft Office
– Reliable transportation and willingness to travel as needed
– Flexible availability for evenings and weekends if required

Benefits Package
JBBBSLA offers a compensation package that includes a competitive salary range ($25-28/hour) along with:
• Generous paid Vacation & Personal Days, + Paid Sick Leave
• Paid Federal & Jewish holidays (avg. 13-19 paid holidays per year)
• Short Fridays – in observance of Shabbat we close at 3:00PM on Fridays, year-round
• Medical/Dental/Vision Insurance with Employer paying considerable portion of premiums
• Employee Assistance Program
• Calm Premium membership (Employee plus 5 others)
• Legal and Identity Support Insurance
• Pet Insurance
• Paid Long Term Disability Insurance (after 1 year)
• 5% 403b Retirement plan (after 1 year)
• Flexible Spending Account / Health Savings Account
In addition to the above, we also provide a vibrant, engaging workplace where passion meets purpose, with a spirited team committed to making a difference.

To apply, please send resume and cover letter to hr@jbbbsla.org with “MES Application” in the subject line. No calls, please.

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ACCOUNTING AND ADMINISTRATIVE ASSISTANT

NO PHONE CALLS; NO EMPLOYMENT OR STAFFING AGENCIES OF ANY KIND

Status: Full-time (38-hour work week)
Non-Exempt Professional, Union Employee
Agency location: Based in Los Angeles
Working location: Based in Los Angeles office M-Th/Fri remote

Accounting Summary

Assist CFO (Chief Financial Officer) approximately 19 hours per week in maintaining accurate and reliable financial information by performing a variety of accounting support functions, disperses payment, reconciles vendor accounts, and prepares reports of accounting transactions; and performs related duties as assigned. Opportunity for growth into Controller role for the right individual.

Essential Accounting Responsibilities:

• Review all invoices for appropriate documentation and approval prior to uploading to the Accounts Payable (AP) system.
• Correctly codes invoices and processes through to payment approval stage
• Access various AP websites to download invoices for processing.
• Process check requests in Accounting Software.
• Audit and process credit card bills.
• Prepares, processes, and verifies bank deposits, journal entries and accounting reports.
• 1099 maintenance
• Respond to all vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Process customer invoices and receipts in QuickBooks and follow up on overdue invoices.
• Maintain files and documentation thoroughly and accurately.
• Assist with other projects as needed.
• Collect daily mail; sort mail, scan and/or deliver to appropriate department.
• Scan, copy, deposit and process all checks received.
• Collect invoices, scan, and distribute for payment approval.

Administrative Summary:

Provides ongoing administrative support to the CEO (Chief Executive Officer) approximately 19 hours per week. This job requires exceptional organizational skills to manage multiple responsibilities, strong verbal communication skills, and acute attention to detail.

Essential Administrative Responsibilities:

• Create All-Hands Meeting agenda monthly and collect program updates from staff.
• Create, manage and distribute bi-weekly Managers Meeting agenda.
• Support for semi-monthly Board Meetings; create agenda, collect other materials, attend and take minutes, save all documents in PDF form for distribution to board members.
• Confirm CEO meetings daily and help schedule follow up meetings.
• Create email communications for board communication, committee and other group emails as assigned.
• Schedule committee and board meetings as assigned.
• Work with program staff to bring tasks to the attention of the CEO.
• Assist in managing CEO daily schedule and calendar.
• Assist CEO with filing and to-do list organization.
• Maintain laptop/equipment inventory; order new laptops as assigned by the CEO.
• Answer phones for agency main line daily.
• Order office supplies, snacks, and other materials as needed
• Update the staff contact list as new staff are hired or leave and send to DOO.
• Maintain parking and door fob inventory as needed.
• Organize and send out monthly e-birthday, anniversary and other cards to staff.
• Ensure kitchen and break areas are maintained and supplied daily.
• Performs other duties as assigned.

Qualifications:

• Bachelors degree in Accounting or 4-8 years bookkeeping experience
• Minimum of 4-8 years of accounting experience, preferably using QuickBooks online
• Minimum of 1-2 years of experience as an administrative assistant or other support role.
• Advanced skills in Microsoft Word and Excel required.
• Knowledge of Beanworks AP system preferred but willing to train.
• Strong attention to detail and follow-through.
• Well-developed organizational and time management skills.
• Positive attitude for interaction with donors, board members and volunteers.
• Able to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Ability to successfully manage multiple responsibilities.
• Personal commitment to the mission and values of the organization.
• Willingness to perform other duties as assigned.

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Benefits Package:

JBBBSLA offers a compensation package that includes a competitive salary range commensurate with experience. Generous paid vacation and sick leave plus three additional personal days; Paid federal and all no work Jewish holidays (avg. 13-19 paid holidays per year.) Employer-paid benefits include 5% 403b retirement plan (after one year), paid vision and dental insurance with options to upgrade plan; paid life insurance of 2.5 times salary (after one year); paid long-term disability insurance (after 60 days); paid Employee Assistance Program (EAP). Other benefits include a generous portion of employee’s medical premium paid, voluntary 403b retirement plan, voluntary Flexible Spending Account (FSA), Pet Insurance discounts, Legal and ID insurance discounts and opportunities for learning and professional development.

We close early on Fridays in observance of Shabbat creating a 38-hour work week. We enjoy a fun office environment and a fantastic team of people dedicated to the meaningful work we do.

Pay: $30.00 – $35.00 per hour DOE

To apply, please send resume and cover letter to (jobs@jbbbsla.org), and please enter Accounting and Administrative Assistant in the SUBJECT line. No phone calls, please.